This article is for people with visual impairments who use a screen reader program with the Office products and is part of the Office Accessibility content set. For more general help, see Office Support home.
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Use keyboard shortcuts and a screen reader to synchronize your OneDrive for Business files to your computer. We have tested it with Narrator, but it might work with other screen readers as long as they follow common accessibility standards and techniques. Synchronizing enables you to work with your OneDrive for Business files directly in File Explorer and to access them even when you're offline. Whenever you're online, any changes that you or others have made will be synced.
Notes:
New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
To learn more about screen readers, go to How screen readers work with Microsoft Office.
For information about syncing on-premises instances of OneDrive for Business in SharePoint Server, see Sync SharePoint files with the OneDrive for Business sync client (Groove.exe).
In this topic
Sync your OneDrive for Business
The OneDrive sync client is built into Windows 10, so your OneDrive for Business files are synced automatically when you're signed in to OneDrive on your computer. For information on setting up and signing in, go to Sign in to OneDrive for Business.
Stop syncing your OneDrive for Business
You can stop syncing a OneDrive for Business folder and unlink your account from the OneDrive sync client. Changes you make to the folder will no longer be synced.
Open Office Reader For Mac
Note: For information on how to pause syncing temporarily, go to Pause syncing OneDrive for Business.
On the desktop of your computer, navigate to the OneDrive for Business icon on the taskbar. To navigate to the taskbar, press the Tab key until you hear 'Notifications chevron,' and then press the Right arrow key until you hear 'OneDrive,' followed by the name of your organization and the current sync status.
Tip: If you cannot find the OneDrive for Business icon on the taskbar, it might be hidden in the Notifications menu. To open the menu, press Enter when you hear 'Notifications chevron,' and use the arrow keys to navigate the items in the menu.
To open the context menu, press Shift+F10.
Press the Tab key until you hear 'Settings,' and then press Enter.
Press the Tab key until you hear 'Stop sync,' and press Enter.
A confirmation dialog opens with the focus on the Unlink account button. To stop syncing your OneDrive for Business folder, press Enter.
View OneDrive for Business sync problems
If you encounter issues with syncing your OneDrive for Business, try the following steps to view and then fix the problems.
On the desktop of your computer, navigate to the OneDrive for Business icon on the taskbar. To navigate to the taskbar, press the Tab key until you hear 'Notifications chevron,' and then press the Right arrow key until you hear 'OneDrive,' followed by the name of your organization and the current sync status.
Tip: If you cannot find the OneDrive for Business icon on the taskbar, it might be hidden in the Notifications menu. To open the menu, press Enter when you hear 'Notifications chevron,' and use the arrow keys to navigate the items in the menu.
To open the context menu, press Shift+F10.
Press Esc, and then press the Tab key until you hear a summary of the sync issue. Press Enter.
The OneDrive dialog opens, and you hear the number of items that could not be synced, and the name of the first affected file.
To move through the list of files, press the Down arrow key. Your screen reader announces the file name, the error causing the sync problem, and how to resolve the issue.
To close the dialog, press the Tab key until you hear 'Close,' and then press Enter.
See also
Keep files and folders on your Mac in sync with your OneDrive for Business in the cloud using a keyboard and VoiceOver, the built-in screen reader for macOS.
Notes:
New Office 365 features are released gradually to Office 365 subscribers, so your app might not have these features yet. To learn how you can get new features faster, join the Office Insider program.
This topic assumes that you are using the built-in macOS screen reader, VoiceOver. To learn more about using VoiceOver, go to VoiceOver Getting Started Guide.
In this topic
Sync using the OneDrive app
Your OneDrive files are synced automatically when you're signed in to OneDrive on your computer. As you set up the OneDrive app on your Mac, you are asked to select the files and folders you want to sync. When the set-up is done, the selected content is automatically synced to your Mac. For the set-up instructions, refer to section Open OneDrive and set up OneDrive for Business in Basic tasks using a screen reader with OneDrive for Business.
Sync using the Office 365 portal
Go to the Office 365 page in your browser, and sign in to your organizational account.
Press the Tab key repeatedly until you hear: “Install Office apps.” Press the Down arrow key until you hear 'Link, OneDrive,' and press Return.
Press the Tab key repeatedly until you hear: “New.” The focus is on the Files view.
Press the Right arrow key repeatedly until you hear “Sync,” and press Return.
A confirmation dialog opens asking if you want to allow opening OneDrive. Press the Tab key repeatedly until you hear “Allow,” and press Return.
The Sync Files from Your OneDrive dialog opens. In this dialog, you can select the folders and files you want to sync to your OneDrive folder on your Mac.
Select what you want to do:
To sync all the selected OneDrive files and folders to your Mac, press Return.
You can also pick separately the OneDrive files and folders that you want to sync. To navigate between the items in the dialog, press Control+Option+Left or Right arrow key. To enter the table, press Control+Option+Shift+Down arrow key. To select or deselect an item or a checkbox, press Spacebar. To leave the table, press Control+Option+Shift+Up arrow key. When the selections are done, press Control+Option+Right arrow key to navigate to the Start Sync button, and press Return.
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.
- Pros
Excellent performance. Strong OS X integration. Seamless cloud-based sharing with Office for Windows, iOS, and Android. Familiar features and interface for Windows users.
- Cons
Requires OS X 10.10 or later. A few minor Office for Windows abilities not supported in the Mac version.
- Bottom Line
Microsoft Office 2016 for Mac is by far the most powerful set of productivity apps for Apple computers, fitting smoothly into OS X and offering strong cloud support.
Microsoft Office 2016 for the Mac is the kind of upgrade I hope for but rarely get. It took five years from Office 2011's release to get this latest Mac office suite, but it was well worth the wait. Almost everything is improved, with a bright, spacious interface, yet the learning curve is almost flat. That's because all of the suite's essential features work as they always did, though with added options and conveniences. There's nothing so startlingly new that it will get in the way of being productive. In August 2016, Microsoft released an automatic update that replaced the old 32-bit code of Office for the Mac with 64-bit code. The 64-bit version starts up faster, but otherwise it looks and acts like the earlier code, which was already an Editors' Choice for office suites.
- $6.99
- $19.99
- $19.99
- $19.99
- $6.99
- $0.00
Payment Options
Microsoft managed to make using Office for the Mac easy for anyone familiar with Office for Windows, while also integrating it more closely than ever into the OS X ecosystem. Office 365 subscribers can download Office 2016 for as little as $6.99 per month for one license, or $69.99 per year. If you prefer the traditional buy-once-use-forever model, Office Home and Business will run you $229.99 for one license. A stripped-down Office Home and Student is also available for a $149.99 one-time fee. The main difference in Home and Student is that it does not include Outlook or Access. If you can't afford even the $6.99 per month, you might try the free LibreOffice, but you'll be sacrificing some polish and capabilities by doing so.
Improved Everything
Office 2016 looks and acts better than Office 2011—and it closely resembles Office 2016 for Windows. The ribbon interface is redesigned, with the same flat look as the Windows version and the Office mobile apps. The Mac version features a modern task-pane interface for selecting text styles, building formulas, and similar features. Long-term Windows users will rejoice that Windows key assignments, such as Ctrl-O for Open and Ctrl-F for Find, now also work in the Mac version. There's no need to remember to press Cmd instead of Ctrl.
Mac-Native
The suite also gets Mac-native features like pinch-to-zoom as well as support for Retina displays, so text and graphics have sharper resolution than ever before. Word and PowerPoint allow simultaneous editing by multiple users. Under the hood, the whole suite has been rewritten with up-to-date code, and it runs only on the most recent versions of OS X, specifically Yosemite and El Capitan.
Online sharing via Microsoft's SharePoint service or its OneDrive cloud-based service is seamless among all Office platforms. You can stop work on one platform and pick up exactly where you left off on another—I tried it with the Mac, Windows, and iPad versions—and you can easily restore earlier versions of files saved to the cloud. It would be nice to have built-in iCloud integration, but I doubt it's going to happen any time soon.
Components
The Mac version of the suite comprises Word, Excel, PowerPoint, Outlook, and OneNote. Microsoft updated Outlook and OneNote prior to this release, so the latest versions of these two components are only a minor, though welcome, upgrade. Word, Excel, and PowerPoint are all faster, easier to use, and more elegant. Most features are almost identical those of the Windows versions, but not all. For example, the Mac version can't import PDF files and create editable Office documents from the contents, but the Windows version can. However, PowerPoint for the Mac continues to outclass the Windows version in its Reorder Objects feature. On the Mac, you reorder objects by dragging them forward or back in an animated three-dimensional view, while in Windows you drag objects up and down in a less convenient list format.
A few features have disappeared from the previous version. For example, the Publishing Layout option in Word that made Word act more like a page-layout app rather than a word processor is gone, as is the ability to rearrange the tab order on the Ribbon.
Apple's Word competitor Pages simply can't compete on power-user features like advanced typography and footnotes and endnotes. Likewise, Numbers trails Excel when it comes to advanced scientific and technical work. Keynote, on the other hand, is better than PowerPoint in many ways. It lacks some of the technical abilities of Microsoft's offering, but it's impressively powerful and creates amazing-looking presentations, winning it the Editors' Choice for OS X. Overall, Apple's suite is quite good. As a whole, however, Office trumps it.
Office Reader For Macbook
Interface
The Ribbon interface on the Mac closely matches that of the Windows version, with the same tabs and features on both platforms, though with slight differences to match the operating system—for example, the Mac version supplements the Ribbon with a top-line menu, like the menu in all other OS X apps, though the Windows version has only the Ribbon.
As in the Windows versions of Office, Word gets a Style pane instead of a floating Inspector panel, Excel gets a Formula-building pane, PowerPoint gets an Animation pane. Word and PowerPoint get threaded comments—comments that can be linked to earlier comments to create collapsible discussion threads. Excel gets the strong Recommended Charts feature from the Windows version—and also PivotTable Slicers and improved AutoComplete. Word for the Mac finally gets the one feature I've wanted forever—the ability to click on the blank space between pages and hide the page header and footer, so that text flows from one page to the next with only a thin line between the pages, not an inch or more of blank space.
I noted one first-release glitch when I originally looked at Office for the Mac when it first released in 2015. When I saved a Word document to PDF, the hyperlinks in the saved PDF didn't work, because an extra character somehow got added to the Web address. The problem has been fixed in the latest update, however.
Mac MVP
Overall, Office 2016 for the Mac is a highly successful update, bringing the best of Office to Apple users. If you're choosing an office suite, the choice is clear for anyone who needs advanced features. Word and Excel surpass Apple's Pages and Numbers, and PowerPoint is close enough to Apple's superb Keynote to keep Office users from envying Keynote users. Office for the Mac is the clear winner of the Editors' Choice award for OS X office suites.
Microsoft Office 2016 (for Mac)
Bottom Line: Microsoft Office 2016 for Mac is by far the most powerful set of productivity apps for Apple computers, fitting smoothly into OS X and offering strong cloud support.